Referral EPRs are defined in Instruction 36-2406, paragraph 1.10. and Figure 1.1. An EPR that contains any of the following rating or remarks by an evaluator must be referred to you for comment: (1) An evaluator marks “Does Not Meet Standards” in Section III of the EPR; (2) An evaluator marks an overall “1” (Poor) or “2” (Needs Improvement) in Section V of the EPR; or (3) Comments, regardless of the ratings if applicable, or the attachments to that evaluation, that are derogatory in nature, imply or refer to behavior incompatible with, or not meeting minimum acceptable standards of personal or professional conduct, character, judgment or integrity, and/or refer to disciplinary actions.
A report does not, however, have to be referred to you just because it mentions less than acceptable performance, dress, bearing, judgment, leadership, supervision or similar subjective areas. Such a report may be referred to you if the rater desires.
When you receive a Referral EPR, you are entitled to three duty days to submit a written response or rebuttal. Your written response must be limited to ten (10) single-sided pages. Your written response becomes a part of the official record, so it is important that you submit a professional, respectful, and persuasive response.
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