Nonpunitive Letters of Instruction (“LOIs”) are administrative documents that go in the member’s service record to create a permanent record of counseling and guidance because of a service member’s substandard performance of duty. LOIs may be used as basis for a detachment for cause. MILPERSMAN 1611-020 and MILPERSMAN 1616-010 provide guidance for the use of LOIs in detachment for cause requests.
An LOI must contain the following information: (i) description of specific weaknesses, (ii) recommendations for suitable and reasonable measures for improvement, (iii) a clear description of the desired performance standard, and (iv) a reasonable period of time for correction of the performance deficiency, if appropriate. The LOI must be delivered at the time of the counseling and the Sailor should acknowledge receipt in writing. Typically, a Sailor is afforded the right to respond in writing to an LOI.
When you receive an LOI, you are entitled to submit a written response. Your written response becomes a part of the official record, so it is important that you submit a professional, respectful, and persuasive response.
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